Global Options

Peachtree Global Options

To open Global Option Browse the software Peachtree

Then go to the Option Bar at the Top Menu and select Global

Here a Window will appear like this with a name of Maintain Global Options

Here we also may make some changes through default settings.

We do have some tabs like

Ø Accounting

       In accounting tab we’ll enter number of Decimal places by choosing automatic or manual options

Ø General

        In General tab we may improve the performances, Line Item, Smart Data and Color Schemes by changing the settings accordingly

       

Ø Peachtree Partners

     This tab is the partner of Peachtree software where you may choose security levels according to the running data needs

Ø Spelling

        In this Tab the software itself check the spelling of the entries we made to the data and may also choose the dictionary languages according to ourselves

  

        

How to record General Journal Entry

How to Record General Journal Entry

To record general journal entry browse Peach tree software and then go to the Task Menu and select General journal Entry Option

Here a window will appear with the name of General Entry Journal

Now enter the date of Transaction you’re going to record in

Then give the Description and General Ledger account where you want it to be recorded as and then press Alt S to save the data.

How to assemble inventory

How to Assemble Inventory

To assemble inventories go to the Peachtree Task Bar and select the option ASSEMBLIES

Here a window will appear with the name of Build/ Unbuild Assemblies

Give necessary information like

Item Id

 Name,

 Reference,

 Date

 Quantity to build

New Quantity etc.

Setup of a vendor Record

Setup of a Vendor Record at Peachtree

By using the following steps we can setup vendor’s record at Peachtree.

First Open the MAINTAIN menu and then click on VENDOR

Here Maintain Vendor’s Window will be displayed

Now fill up the required information and after completing press Alt + S to save the Data.

General Maintain Vendor’s Tab

In General Vendor’s tab we gave information such as Contact and account number, address, telephone numbers, fax and email etc accordingly.

Purchase Defaults Tab

In Purchased vendor default we may change the information at this level if we want to.

Here you may select an employee as a purchase Rep.

In Purchase Vendor accounts type a General Ledger Account, which is normally an expense account.

In next step give the valid Tax Id and a select a Shipping carrier.

Customer Fields Tab

To enter customer Field information goes to the VENDORS MAINTAIN Customer Field where other two Fields are optional.

History Tab

For Vendor’s Current History Check on to the Maintain VENDORS History

Here enter you first transaction date with your Vendor, Your Last Invoice which you’ve received from the vendor and the last payment and the date of payment you made to the vendor.

Vendor Credit Memo

Vendor Credit Memo

Vendor order memo means to return or the portion of goods to the vendor. To record the transaction Go to Task option and then click on The Vendor Credit Memo.

Here a new window appears give a Vendor Id, Date and Credit No.

Now give necessary information like Gl Account, Unit Price and Quantity items and then Alt S

Payments

Payments

To record payments at Peachtree go to Tasks at the bar above then select PAYMENTS..  

Give a VENDOR ID by going through LOOK UP BUTTON and if you don’t have an id then Double click on the bar and create a Vendor Id.

Give some of the essentials as Check Number, Description, Date and Amount after all the steps make it save.

Purchase order Number

Purchase Order Tasks

How to save Purchase orders:

To save purchase orders go to the Peach tree tasks option and then choose “Purchase Orders”

Give the vendor id; if vendor id is not saved then make a new by double clicking on the vendor id option.

Here fill the essentials like Date, Good Thru, PO No, Quantity, Item, Description, here the GL Account will be itself mentioned then give the unit price and by pressing the enter key the amount will be total itself.

Customer prospects and default information

Customer Prospects

Maintain Customer Prospects

After the Setup of a company and chart of accounts here we have to establish subsidiary account of account receivables, account payable and inventory. Now click on “MAINTAIN” and Select “Customer Prospects”

Here Customer prospects will opened which consists of two parts one is Header field and the other is Five Tab area which includes General, sales defaults, Payment Defaults, Custom fields and History.

Here we maintain customer beginning balances where invoice number, date, amount and Account Receivables to be fulfilled

General Tab

Sales Defaults Tab

Some requirements must be filled e.g. Customer Id, Name, Address, City, Country, and if we save it without then a statement appears “It is not a Ledger account” so we’ve to automatically go on “Sales Defaults” and select the GL Sales Account.

This window also includes sales Rep, open purchase order, resale number and pricing level which are ten different levels which we’ve to select one.

Payment Default Tab

In the payment default tab, if the payment is made on the basis of credit then we’ve to write credit card number.

Customer Field Tab

The forth tab is Customer Field where we’ve to give references, Mailing lists, Second contact, Multiple sites and the fifth is optional where you can edit of your own choice.

History Tab

Now select the HISTORY tab to display the customer history including Invoices, payments dates and Amounts. 

How to Maintain Customer Default Information of a customer

 To maintain the customer default accounts go to the Maintain Menu and select the option Default Information and then Sub MENU of CUSTOMERS

Here a window will open containing five Heads which are as follows:

 Payment Terms Tab

Here COD means Cash on Delivery. Now Prepaid here means to collect cash before the delivery whereas due in no of days, day of next month and end of the month can be adjustable accordingly.

                            Account Aging Tab

The two options are displayed whereas Invoice Date means that your software started counting the invoice date and other will count about the months.

 Customer Fields Tab

In this boxes you may fill data accordingly of yours representatives and the fifth one is optional where you may make changes at your own.

Finance Charges Tab

Here software itself may change the Finance charges of a customer. If you checked the second box than the income will charge by the Financial General Ledger but if you’d done with the wrong one the software will automatically give you a warning message.

Payment Methods Tab

Here you can mention at least ten of your payment methods with respect to your business suitability.

How to maintain Chart of Accounts on Peachtree

Steps to be followed:

     Open software Peachtree

Click on the “existing company”

Then follow the option “MAINTAIN”

Select “CHART of ACCOUNTS”

Then a window will open with the name of chart of Accounts

Give a suitable Account Id .

Example: 105

Then press the Tab key to give description accordingly

Example: if your account Id is 105 then the description would like Cash in Bank

Again press the Tab key it will shift your cursor on Account type , then if your Account type is starting from Alphabet “C” then automatically CASH Account will appear here right away press Key “Alt S” to save your Accounts.

Between if any error has occurred while making Chart of Accounts then we can reconcile it by following some methods given below:

Move cursor on “Look up Button”which is next to the Account  id,

Click on it and it shows you a list of Accounts which you’ve been made

If you have done a wrong entry for 105 cash in bank than you can go to the Look up button and choose the option change id then press ALT S to save the data

And if you want to delete any wrong entry then choose the account id and press Delete

Then press YES to delete the accounts.

How to Maintain Beginning Balances:

After the setup of a company at Peachtree you’ve to ascertain Chart of Accounts, General Ledger Defaults and beginning balances.  Now to ascertain Chart of Accounts click “MAINTAINS” and then select “Chart of Accounts”

Here a window will appear where you’ve to give a suitable id, description and an Account type.

Select the Beginning balances Button. Peachtree shows a Select period window.

Select the period in which you’ve to enter the Beginning Balances.

Select OK. Peachtree shows the Chart of Accounts Beginning balances window.

Click to any white bar and type the amounts relatively. Enter all the beginning balances and make sure they would be correct and you did not left out with any account.

How to add a new Account in Beginning Balances:

Whenever you want to add a new account go to Maintain Chart of Accounts window and select New Button, Enter new account id, Description, account type and press OK.

How to Delete an Account from the Chart of Accounts:

If an account has a nonzero balance then you can enter an adjusting transaction to the General Journal to bring accounts balance to zero.

How to maintain the account stationary:

Select an account which you to make immobile and click on a look up button

          

    

setup of a new company

Setup of a Company

We will open software called peachtree then a window will appear we have to choose setup a new company

Now we will click on setup a new company there a window will appear

This is an introductory window that tells us what information we should have to proceed with the new company setup

Now we have to press the Next button here the company information has to be given and initials have to be filled

Now click on the Next Button… here it will be asking about chart of accounts where we have to provide several methods for setting up your company where we have to select build up your own company and then press Next

Now a window will appear asking about the accounting methods we by selecting an Accrual Method simply press next button

Now posting method would be the real one

We  choose accouting periods according to our company setup accounts where we select 12 monthly accounting period which a normal accounting period.

Now within a next step we’ve to choose a month when the accounting period will start and the when first time the transaction will be recorded.

Now click on “Next” and then select “Finish” here the company set up completes.