Customer Prospects
Maintain
Customer Prospects
After the
Setup of a company and chart of accounts here we have to establish subsidiary
account of account receivables, account payable and inventory. Now click on “MAINTAIN” and Select “Customer Prospects”
Here Customer prospects will opened which consists of two parts one is Header field and the other is Five Tab area which includes General, sales defaults, Payment Defaults, Custom fields and History.
Here we maintain customer beginning balances where invoice number, date, amount and Account Receivables to be fulfilled
General Tab
Sales Defaults Tab
Some requirements must be filled e.g. Customer Id, Name, Address, City, Country, and if we save it without then a statement appears “It is not a Ledger account” so we’ve to automatically go on “Sales Defaults” and select the GL Sales Account.
This window also includes sales Rep, open purchase order, resale number and pricing level which are ten different levels which we’ve to select one.
Payment Default Tab
In the payment default tab, if the payment is made on the basis of credit then we’ve to write credit card number.
Customer Field Tab
The forth tab is Customer Field where we’ve to give references, Mailing lists, Second contact, Multiple sites and the fifth is optional where you can edit of your own choice.
History Tab
Now select the HISTORY tab to display the customer history including Invoices, payments dates and Amounts.
How to Maintain Customer Default Information of a customer
To maintain the customer default accounts go to the Maintain Menu and select the option Default Information and then Sub MENU of CUSTOMERS
Here a window will open containing five Heads which are as follows:
Payment Terms Tab
Here COD means Cash on Delivery. Now Prepaid here means to collect cash before the delivery whereas due in no of days, day of next month and end of the month can be adjustable accordingly.
Account Aging Tab
The two options are displayed whereas Invoice Date means that your software started counting the invoice date and other will count about the months.
Customer Fields Tab
In this boxes you may fill data accordingly of yours representatives and the fifth one is optional where you may make changes at your own.
Finance Charges Tab
Here software itself may change the Finance charges of a customer. If you checked the second box than the income will charge by the Financial General Ledger but if you’d done with the wrong one the software will automatically give you a warning message.
Payment Methods Tab
Here you can mention at least ten of your payment methods with respect to your business suitability.
